Application Guidelines

 

Please note that the application procedure is the same for all kind of CEE Trust support!

 

1. The applicants must submit a Letter of intent and Project Application Form. The Letter of intent is a brief form of the project proposal presented on no more than one page (500 words). The budget is calculated in US dollars.

  

Letter of Intent should include: (Brief explanations are provided under each heading)

1)      Project title

 

2)      Name of the applicant and partners (if any).

 

3)      Problem(s) identification

What is/are the problem(s) that you want to address?

 

4)      Project goal and objectives

What solution(s) do you propose to address the identified problem(s)?

 

5)      Target groups

Which organizations, institutions, groups or individuals will be involved in solving the identified problem(s) (or in the proposed project)?

 

6)      Activities and results

How do you propose (or plan) to achieve your goal and objectives?

 

7)      Expected impact

How is your project expected to influence the identified problem? Or how do you expect your project will influence the identified problem?

 

 

8)      Expected funding (in USD) – please do not provide the CEE Trust with detailed budgets;

1)     Total budget of the proposed project (lump sum)

2)     Amount requested from the CEE Trust (lump sump)

 

 

Please note that the acceptance of the letter of intent DOES NOT guarantee that the full proposal will be funded.

 

The letter of intent and the Project Application Form must be submitted electronically (via e-mail only) to the following addresses

 

Applications from Bulgaria:                    bulgaria.applications@ceetrust.org

 

Applications from the Czech Republic:  czechrepublic.applications@ceetrust.org

 

Applications from Hungary:                    hungary.applications@ceetrust.org

 

Applications from Poland:                       poland.applications@ceetrust.org

 

Applications from Romania:                    romania.applications@ceetrust.org

 

Applications from Slovakia:                    slovakia.applications@ceetrust.org

 

 

Applicants will be notified electronically and immediately that their applications have been registered.

Letter of Intent and Project Application Form:

Project Application Form (50 kb)
Letter of Intent Form (26 kb)

 2. The short–listed applicants will be invited to submit a Full proposal for CEE Trust funding.

 

The full proposal should include the following elements (in English):

 

A) Proposal - please use the Full proposal form

B) Budget - please use the Financial proposal form

 

Full Proposal Form:

Full Proposal Form (58 kb)

Financial Proposal Form:

Financial Proposal Form Word (71 kb)

 

 

A.   Proposal (maximum 12 pages)

 

Summary [maximum 1 page]

1. Project title: give the title of your project

 

2. Applicant: give the name of the applicant

 

3. Implementing partners: list the names of the implementing partners or members of the consortium

 

4. Goal: What would you like to achieve?

 

5. Objectives: list the stages for the achievement of the broader goal

 

6. Activities: list the main proposed activities

 

7. Total project cost and funds requested: provide an estimated figure of the total budget of the project and the amount requested from CEE Trust.

 

            Please note that CEE Trust does not establish limits for the grant. However, in case the costs are not duly justified (e.g. not in accordance to the proposed activities, market prices, etc) the CEE Trust reserves the right to propose cut down of the budget.

 

 

 

8. List of Key Personnel: provide the names of Executive Director (leader of the consortium) and the person responsible for the Project

 

 

 

9. Duration: provide the estimated duration of the project in number of months.

Please note: Long-term projects should be completed until August 31, 2012 and reported not later than October 31, 2012.

 

 

Please note that CEE Trust does not establish limits for the duration of the project. However, in case the proposed duration is not fully in line with the proposed activities or it is overestimated, the CEE Trust reserves the right to propose change of the duration of the project

 

 

Description

 

It should include:

1. The problem, identified in the Letter of Intent (no more than 300 words);

a) Problem(s) identification;

What is/are the problem(s) that you want to address?

b) Context analysis

[Please describe the context that substantiates your proposal. You should give brief background followed by concrete data and examples. You could refer to relevant statistics, surveys, studies, official documents or strategies, etc, if available. Please also refer at similar initiatives of your organization or other organizations/institutions implemented in the field addressed by the project.

 

2. Goal

[What would you like to achieve? In order to ensure that your goal corresponds with the CEE Trust's mission and the four funding priorities, we recommend you to read again these documents.]

 

3. Objectives

[Which are the stages for the achievement of the broader goal? The objectives should be logically linked to the goal but they should be more tangible and measurable. You should avoid general statements like: "improve the state of the civil society" or "involve people in the democratic process".]

 

4. Target groups and beneficiaries

[Which are the organizations, institutions, groups or individuals that will be involved in solving the identified problem(s)? Who will benefit from your project?]

 

5. Approach [up to 500 words]

Please describe:

a) Organization and methods (How will the project be organized?)

b) Activities (List and describe all key activities; make sure that the activities correspond with the objectives)

c) Project management (How will the project be managed?)

d) Administration (What will be the administrative support for the project?)

 

6. Time table

[Describe the key stages of the project. Please note that CEE Trust does not establish limits for the duration of the project. However, in case the proposed duration is not fully in line with the proposed activities or it is overestimated, the CEE Trust reserves the right to propose change of the duration of the project.]

 

7. Results

[Please list the key results expected from the project. Make sure that the results correspond to the activities]

 

8. Risks [up to 200 words]

[What could go wrong with your project?]

 

9. Outreach, transparency and visibility [up to 200 words]

[Here you can describe how you will make your project visible to the public, how will you advertise it, what type of open access reports will you produce, how and when you will get the media involved, how you will publish the results of the project,  how you will promote the project and the CEE Trust's name and values.]

 

10. Sustainability

[What will happen to the project after the end of the CEE Trust funding?]

 

11. Indicators of success

[What are the expected benefits and gains for the community as a result from the proposed project (e.g. increased awareness, new skills, change in attitude and behavior, increased capacity, established partnerships, new products, revenue generation, etc)? What will be the long term impact of the project and the means used by you to measure the success? Please list your proposals for assessing the effect of your work. They will be discussed and agreed upon with the CEE Trust staff.]

 

 

Organizational Capacity

 

This section should provide information on the current capacity of the applicants and their partner(s) presented in the Letter of Intent.

 

1. List the implementing partners of this project if any.

 

2. Legal Status and Governance Structure of the applicant and its partner(s). Please include also the list of the Board of Directors (including affiliation, city, state).

3. Project team.

4. Experience in the proposed project activities (applicant and partner(s)). Please provide also information on other on-going projects of your organization (including budget and sources of funding); If the case, please specify if there are other on-going projects which overlap/complement the submitted project (project team, costs, activities);

 

 

B. Budget

For detailed budget use the Financial proposal from.

 

Please provide the total amount of the budget (in USD), including your own contribution in cash or in kind and the amount requested from CEE Trust. You are also requested to mention the sources of funding considered for your own contribution.

 

Please list all current or expected funding for this project - sources and amounts. Please include this information in the Budget template.

 

Please note that CEE Trust does not establish limits for the grant. However, in case the costs are not duly justified (e.g. not in accordance to the proposed activities, market prices, etc) the CEE Trust reserves the right to propose cut down of the budget. For salaries please refer to the scale used by your organization.

 

All proposals should be sent by email to:

 

Applicants from Bulgaria:                       bulgaria.applications@ceetrust.org

 

Applicants from the Czech Republic:       czechrepublic.applications@ceetrust.org

 

Applicants from Hungary:                       hungary.applications@ceetrust.org

 

Applicants from Poland:                         poland.applications@ceetrust.org

 

Applicants from Romania:                      romania.applications@ceetrust.org

 

Applicants from Slovakia:                      slovakia.applications@ceetrust.org

 

 

 

The CEE Trust DOES NOT accept proposals received after the deadline.

 

Applicants will receive the confirmation of their proposals receipt VIA E-MAIL ONLY.

 

No confirmation will be given on the phone.

 

 

 

The approved Applicants will be notified electronically. At that stage they must submit

Appendices which include:

(scanned copies, please send us the text only with no photos, graphics, etc.)

· Organizational registration (court decision if applicable) and the relevant official document mentioning the person responsible for the organization (who has the right to engage the organizations in contracts) (it can be in local language);

· Annual Report for previous year (it can be in local language);

· CVs of people involved in the project - up to three persons (management and experts);

·  Letter (s) of partnership agreement (if applicable).